– Position Type: FERGUS FALLS SUPPORT STAFF/ 544 SUPPORT – Date Posted: 4/16/2024 – Location: Fergus Falls Public Schools The Fergus Falls School District is seeking to fill a Counseling Office Assistant/District Facilities Coordinator position at Kennedy Secondary School for the 2024-25 school year. This position is part of the custodian/secretary contract and works mainly during student contact days. QUALIFICATIONS : – High school graduate with two years of college or tech courses preferred – Highly skilled in computer usage and various computer programs – Demonstrated interest and aptitute for work to be performed – Such alternative to the above qualifications as the board may find appropriate and acceptable PERFORMANCE RESPONSIBILITIES : The tasks listed below are not intended to limit other tasks that might reasonably be assigned as necessary. – Oversee reception area including: – Schedule appointments for students, parents, staff, coordinating master appointment calendar for secondary counselors, etc. – Write student passes – Supervise students – Maintaining handouts, scholarship information, career center information, college applications, bulletin boards, etc. – Answering and routing phone calls to the secondary counseling office Assist with requesting and managing information from students newly enrolled or withdrawing, as well as confidentiality control on all student records. Working knowledge of student registration within the student reporting software (Synergy) and generating report cards to utilize as needed. Contacting parents as necessary with weekly progress reports, registration notices, etc. Accept identifying information from newly enrolled students. 6. Process transcripts for current students and alumni: – Graduation verification with outside agencies – Process transcript requests for FFHS, iQ Academy & Area Learning Center – Process transcript requests through Parchment Work with college admission representatives and military recruiters to schedule visits in the counseling office. Assist with testing that is facilitated by the secondary counselors, including but not limited to PSEO testing, ACT testing, AP testing, PSAT testing. 9. Organize Career Fair: – Assist with the Career Fair planning process throughout the school year. – Works closely with Community Ed, Greater Fergus Falls, FF Chamber, and College and Military Staff representatives in planning the event. – Works with the Principal to create personal schedules for 700+ students. – Responsible for social media notifications. 10. Prepare the annual high school graduation newsletter. 11. Scheduling of all school facilities, including making all of the necessary communications and arrangements. Provide billing information to accounts receivable. 12. Assist Counselors and principal with high school registration: – Organize and distribute registration packets to students in grades 8-11 – Collect and organize completed registration forms for the counselors – Career and College Readiness reports 13. High School Concurrent Coordinator for U of M – Crookston – Register students in the UMC MyU system. – Communicates with UMC Registrar, students, counselors, and concurrent staff when enrolling and withdrawing students from those courses. 14. Managment of year-end File Room 15. Receives case manager changes for 504 students in SPED forms 16. Communication / Social Media – Update and monitor portions of the Fergus Falls Public School District website and Facebook page – Maintain and update the KSS Counseling Department website; https://counseling.fergusotters.org/home – Oversee all KSS Counseling social media accounts Application deadline: Open until filled Start date: Late August 2024 Accommodation : If you have a disability that requires accommodation during the selection process, please email HR at [email protected] or call 218-998-0544, ext. 9010. Background Check Upon Conditional Offer : Background checks are conducted upon receiving a conditional offer. Employees must complete a background check and are responsible for the background fee. A passing background is required. Criminal convictions are reviewed on a case-by-case basis. Veteran’s Preference: If you are an eligible veteran, please submit a legible copy of your DD214 with your application. The Fergus Falls Public School District is an Equal Opportunity Employer and Educator, who fully and actively supports equal access for all qualified applicants, regardless of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability status, Genetic Information or Testing, Family & Medical Leave, protected veteran status, or any other characteristic protected by law, and prohibits retaliation against individuals who bring forth any complaint, orally or in writing, to the employer or the government Email To A Friend Print Version